Property Inventory and Inspection Report

Record the condition of your property properly at check-in, during the tenancy and at check-out, so you have the evidence if there's a dispute over the deposit.

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Property Inventory and Inspection Report

What it does

Room by room: 12 room pages with check-in and check-out side by side, condition codes, cleanliness and photo numbers for every item.
Day one: meter readings, keys, smoke and carbon monoxide alarm tests, and the documents you gave the tenant.
Furniture and contents: for furnished and part-furnished lets.
Inspections: a mid-term inspection page with quick checks for damp, leaks and heating.
Check-out: proposed deposit deductions with the evidence and cost for each, and signatures.
Quick form: a 4-page version for routine visits and small flats, with every room on one grid.

Inside

Room pages: check-in and check-out side by side

Questions

Do I need an inventory?

It isn't a legal requirement, but if you and your tenant disagree about deductions, the deposit scheme's adjudicator decides on the evidence. Without a check-in record, it's hard to show something has changed.

Can I fill it in on screen?

Yes. Type into the boxes in Adobe Acrobat Reader, Preview on a Mac or most PDF apps, then save. Or print it on A4.

What's the quick form for?

Routine visits during the tenancy, small flats, or when you only need the essentials. Every room fits on one page.

Is it legal advice?

No. It's a template for recording condition. Check GOV.UK for the current rules on deposits, access and safety.

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Rules for England and Northern Ireland unless stated. Estimates and records to help you, not financial, tax or legal advice.